First you have to open your outlook in your computer.From the menu bar, open new email menuThen from the tool bar select signature and select signatures..Then click on new signatureGive a name to your signatureCopy the body of the signature you want to copy, and paste to your signatureReplace name with your nameGive your designation instead of titleThen give your gender pronoun accodingly:If male, choose he / him / hisIf female, choose she / her /hersIf group mail, choose they / their / theirs.Then, do the replace on your contact number and mail addressThen click on OK button